For all of the information and guidance concerning the preparation of manuscripts, Research Reporting Guidelines, and Review Process, please click here to visit "Guide to Authors".

Since Some authors prefer to submit manuscripts by email and some are not familiar with the online submission system, we may accept submissions by email or By Online Submission System. In the first case, our technical personnel will enter the details and files associated with the manuscript into the online submission system for the authors. 

Important news (March 2019) for Online Submission:

This is to announce that the journal is planning to replace its current user interface and its old online manuscript submission system to "Scholar One", a product of "Clarivate Analytics". So, until the next update (Around November 2019) the authors are required to submit the manuscripts only by email. However, our previous online submission system is available at the following link (Please submit by email at this moment not by online submission system):

Please send the manuscript and required files to the editor In-chief at: This email address is being protected from spambots. You need JavaScript enabled to view it.  and c.c it to This email address is being protected from spambots. You need JavaScript enabled to view it.

When an author submits a manuscript, the following 3-6 files must be attached (based of the manuscript type, but the first three files are mandatory for all submissions): 

1. Cover letter (updated on April 28, 2019 with Table of Role of Authors based on ICMJE):

Please click here to download a sample cover letter. In the cover letter, you must state that the manuscript, in whole or in part, has not been published by and will not be submitted for publication in any other journal. If your manuscript has been published elsewhere in another language, please indicate this in the cover letter.

The author must provide complete contact information, i.e., postal/mail address, e-mail address, and telephone number. Also, the first and last names, e-mail addresses, and institutional affiliations of all co-authors must be provided. Please include the first and last names of all authors in the cover letter. Please ensure that you have written all of the affiliations separately along with the correct email addresses of all authors. In writing the affiliations, please consider the following items for each of the authors: latest degree (for example MD or PhD of Public Health or M.Sc. of Microbiology, etc.), academic position (if they have one, for example Assistant Professor, Lecturer, etc.), name of department (for example Department of Environmental Health, Department of Neurology), name of faculty or school (for example Faculty of Medicine, Faculty of Public Health), and research institute, name of the university, name of city, and name of country. Regarding the email addresses of the authors, please provide us with both academic email (if they have one) and the general email addresses (e.g. gmail, yahoo mail, etc.) for each author.

2. Manuscript (Without any information about authors):

The manuscript must include the title of the paper, an Abstract (250 words or less for original articles, 200 words or less for reviews, and 150 words or less for case reports), three to five Keywords (chosen from MeSH), and the body of the manuscript without any information regarding the names of the authors. Abstracts are not required for Letters to the Editor, Opinions, and Editorials.  

Please include all of the tables in the manuscript file. Graph files must be attached to the email separately. The acceptable file formats are ".doc" for texts and ".tiff,” “.jpg,” and “.jpeg” for graphs, plates, artwork, and photos. Authors are responsible for obtaining permission to publish any figures or illustrations that are protected by copyright, including figures published elsewhere and pictures taken by professional photographers. We will not publish images downloaded from the Internet without permission.

3. Conflict of Interest (COI):

All submissions must be accompanied by a completed Conflict of Interest (COI) form and clearly stating the source of funds and any potential conflict of interest. 

The COI form is available at:  

Please read the COI form carefully, print out the second page, and fill the second page, which must then be signed by all authors. Then, make a simple camera photo of the second page and send it to the journal.

4. Research Ethics Approval:

Please submit a copy of the approval letter of the Research Ethics Committee, if your manuscript is written based on an original research involving humans, which needs to consider research ethics.

5. Ethics of Case Report:

If the manuscript is a case report, please submit an approval letter from the hospital / university, in which they clearly state that the authors are allowed to publish the result of that case report and the patient has authorized them to publish the analysis of their medical records anonymously. Usually, when a patient attends a hospital or clinic, they read and sign a form that allows the institute to use their data anonymously for the progress of the medical science. So, any approval letter from the institute / hospital that states such things are accepted.

6. Clinical Trial Registration:

If the manuscript is based on a clinical trial, please also mention the website address and the unique clinical trial registration ID for the study.

Suggestion of External Reviewers

Please propose us 2-3 external reviewers who are expert on the area of the manuscript. They should not be from the same department as the authors and must not have a conflict of interest with them. Please provide their full name, their email addresses, and their highest degree or academic position. The journal will use the opinions of well-known experts on the submissions; however, the journal may also consider the opinions of external reviewers. The journal is free to consider any of the suggested external reviewers for this submission and use their opinions on other submission.

Attention (zero tolerance to fake external reviewers):

Since some authors in the past have suggested non authentic external reviewers, it is important for us to know the academic email addresses of the suggested external reviewers, so that the journal’s IT experts can identify them and also to ensure there is no unethical behavior.

Research Reporting Guidelines:

The authors are advised to use the standard checklists for presenting their research. A list of supporting documents for CONSORT 2010 (Randomized Controlled Trials), CARE checklist (case reports), PRISMA checklist, STROBE, STARD, MOOSE and SPIRIT checklists are available here.

Expected time required for the peer-review process:

Authors can expect to receive the first round of reviewers' comments and the initial result of their submissions within 3-6 months for routine submissions, and within 3-10 weeks for fast Track submissions (depending on the availability of expert reviewers).

Monitoring the progress of the manuscript:

Since the journal is moving to a new online submission (Scholar One, a product of Clarivate Analytics), please use email to check the status of the manuscript for the temporary period (March- November 2019) that we are moving from the current online manuscript submission system to the new one. To monitor the progress of your manuscript, please email us at This email address is being protected from spambots. You need JavaScript enabled to view it.. Be sure to include the manuscript ID number and send a copy of the e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.


We recommend our authors to read the following carefully before submitting the manuscripts:

1. Manuscripts are accepted on condition that they have not been previously published or submitted for publication, and are not going to be sent to other journals. This restriction does not apply to works published in a form of abstracts or summaries. The "Uniform Requirements for Manuscripts (URM) Submitted to Biomedical Journals" is incorporated into our review and publication process. All of the submissions should meet the highest standards of publication ethics, which are: 1) Manuscripts should only report results that have not been submitted or published before, even in part, 2) Manuscripts must be original and should not reuse text from another source without appropriate citation, 3) For biological studies, the studies reported should have been carried out in accordance with generally accepted ethical research standards.

2. After admin processing, the corresponding author will receive a Manuscript ID Number. All of the manuscripts are subject to be under Review process. Authors can expect to receive the first round of reviewers' comments and the initial result of their submissions within 3-6 months for routine submissions, and within 3-10 weeks for fast Track submissions (depending on the availability of expert reviewers). However, if a manuscript does not meet the minimum requirements (such as poor language, unclear methods, inappropriate presentation of the findings, inappropriate research design), the manuscript is subject to "Immediate Rejection" within 1-2 weeks after submission.

3. Final decision on an article will be made by Editorial Boards after consideration of reviewers' evaluation. Possible decisions on a manuscript are: accept as is, minor revision, major revision, or reject; however, no one of the manuscripts have been accepted "as is" during our ten years of publishing.

4. Constructive reviewers' comments: All of the accepted manuscripts receive constructive reviewers' comments from our editorial office. Being constructive is one of the main features of peer-review process in Electronic physician. Our authors can consider the constructive reviewers comments as an educational class to improve the quality of the manuscript and they acquire new skills and knowledge that can use it to perform their future research in higher standards and quality of the methods and validity of the findings.

6. This journal is a member of Committee on Publication Ethics (COPE) and follows their flowcharts and guidelines for ethical publication of the medical research. The journal is also a member of World Association of Medical Editors (WAME).


Editorial workflow and review system in Electronic Physician Journal

Step 1. Manuscript submission

This means that the author of the paper submits the article to the journal. The authors should not ask others to submit the manuscript on their behalf. The authors should state their contribution to the work (the research proposal or idea, the research design, analysis, and writing or revising the manuscript) at the time of submission. Please refer to the criteria of authorship provided by the International Committee of Medical Journal Editors (ICMJE) on this link: , and clearly state the individual contribution of each author in the cover letter.

Authors are required to submit three files, i.e., a cover letter, the manuscript, and a completed conflict of interest (COI) form. Please visit the section “Instruction for authors/ authors’ guidelines”, on our website for further information and to download the COI form and a sample cover letter. The authors need to attach a copy of ethical approval of the study for original works, and a letter from the hospital / university that clearly states the author is allowed to publish the results of a specific patient (for case reports). The clinical trials must be registered and received a unique clinical trial registration ID. The authors are invited to follow the standards of reporting biomedical research such as those recommended by National Library of Medicine (NLM), CONSORT check list, COREQ, PRISMA, CARE checfklist, SPIRITS checklist, STARD, STROBE statement. please click here to read and use the Research Reporting Guidelines and Supporting Documents for Authors.

An automated manuscript submission and review system is available on the website. Any authors who are not familiar with online manuscript submissions may submit their manuscripts by email, and we will add the manuscripts to the automated system. The journal is switching to the new manuscript submission system (Scholar One, a product of Clarivate Analytics). So, until the next update (around June 2019), the authors are required to submit the manuscripts only by email. However, our previous online submission system is still available . For more information about manuscript submission please click here.


Step 2. Acknowledgments of submission

By online submission system, the authors are notified of their submission automatically upon successful submission. By email submission, the author(s) will receive an email from the editorial office referring to the manuscript number and acknowledging receipt of the manuscript within 1-3 days.

If the acknowledgement email from the editorial office has not been received within one week, authors should contact us mentioning their email address, their names, and the title of manuscript.


Step 3: Review sessions

In this step, the editor will send the manuscript to the expert reviewers; however, the authors should suggest external reviewers to be considered for reviewing the submission. Manuscripts submitted to Electronic Physician are reviewed by at least three experts, and the number of experts who reviewed any manuscript is clearly stated on the first page of all of our published papers. Reviewers evaluate the quality of the manuscripts for: Originality/Novelty, Significance, Quality of Presentation, Scientific Soundness, Interest to the Readers, Overall Merit, and English Level. 

In our experience, most of the delays in peer review arise from inadequate communication between the associate editors of academic journals and the reviewers. Sometimes the invited reviewers forget to check their email or may not have time to open emails identified as “Invitation for manuscript review.” Sometimes, they do not inform the journal’s editors concerning whether or not they plan to review the manuscript. Sometimes, they agree to review a manuscript and forget to do so or do not provide their review comments in a reasonable amount of time. Therefore, beginning in December 2014, Electronic Physician Journal planned a new standard operating procedure (SOP) for its peer-review system.

In the new system, if a reviewer does not respond within 1-2 weeks to the invitation to provide a review, someone from editorial office will call them by phone to ask if they received the invitation and whether they plan to provide a review or not. 

We ask all reviewers to perform their reviews as soon as possible, preferably within 2-6 weeks. However, we understand that, sometimes, reviewers will require additional time. In any case, members of our editorial office will contact the reviewers weekly to ensure that the reviews are received in the shortest possible time.

Authors can expect to receive the first round of reviewers' comments and the initial result of their submissions within 3-6 months for routine submissions, and within 3-10 weeks for fast Track submissions (depending on the availability of expert reviewers).

At Electronic Physician Journal, we do more than inform authors that their manuscripts have been accepted or rejected or simply ask the authors some questions about the manuscripts. While we do all of the routine reviews that other peer-reviewed journals do, we also have a higher level review system that provides authors some educational hints on the reviewers’ comments. Authors can use the reviewers’ comments and suggestions as well as the educational hints that we will provide to improve the quality of their manuscripts.

In this way, authors who wish to publish their manuscripts in Electronic Physician Journal will have access to useful guidance on research methodology, applied statistics, scientific writing, and research ethics, allowing them to organize their manuscripts in keeping with the highest standards. The review sessions will be more constructive and add value to each author’s manuscript, the review sessions also might generate some additional ideas that our authors may wish to consider in their future research. On that basis, we wish to introduce our new motto, ‘Excellence in Constructive Peer Review.’ 


Step 4: Initial result of submission

After the first round of review, the manuscript may be rejected or accepted with minor or major revisions. It is possible that we also could accept a manuscript without revision, but this has never happened in the last 10 years. Thus, manuscripts that are initially accepted must be revised by the author(s) based on the reviewers’ comments and suggestions.


Step 5. Publication fee

In 2017, a large number of authors received a considerable discount in their publication fee. In 2018, the journal planned a procedure in which we could encourage more authors to use our new scheme for a waiver of the publication fee. In 2019, more than 90% of authors received 80-100% discount in the publication fee. Click here to read more about our new scheme for a waiver of the publication fee.


Step 6. Screening the manuscript against plagiarism

In this step, iThenticate is used to check the manuscript for similarity index and probable plagiarism. The author will receive the report of iThenticate and the similarity index, and, if required, the author must paraphrase some sentences and paragraphs in the manuscript to make it plagiarism free. The journal may conduct plagiarism screening during any step in the review process.


Step 7. English editing

In this step, the revised manuscript will be sent for English editing. Electronic Physician Journal will perform advanced English editing on all accepted articles at no cost to the authors. Electronic Physician Journal will perform advanced English editing on all accepted articles at no cost to the authors. Our English editors (native English editors from the United States) proofread and grammar check the manuscripts and perform the highest quality of advanced copy editing and re-writing of sentences and paragraphs to ensure that their meaning is clear and professional in tone.

Since our English editors provide numerous comments to the authors, we consider the editing step as the final reviewers' comments before preparing the pre-publication version of the manuscripts. Our authors will find our English editors' comments, suggestions, and corrections to be very valuable guidance for appropriate scientific writing for academic journals. Thus, our authors can use the skills they learn during this step to their own advantage in writing future manuscripts. 

Please click here to read more about Free English editing. 

Please click here to download a sample (PDF format) of the free English editing in Electronic Physician Journal.


Step 8. Galley proof

After revising the manuscript based on the reviewers’ comments and the English editor’s input, the final pre-publication version of the manuscript will be prepared and sent to the author(s) for final checking and approval. 


Step 9. Publication of paper

After receiving the final approval from the author(s), a digital object identifier (DOI) will be assigned to the article, and it will be sent for final layout design and publication.


The Journal is planning to replace its previous Online Submission System to "Scholar One", a product of Clarivate Analytics by November 2019. Until then, the authors are recommended to contact the journal with email, instant messaging system, or the old online manuscript submission system.

Authors will be notified by e-mail that their manuscripts have been received, and they also will receive information concerning editorial decisions by e-mail. During the review process, authors can check the status of their manuscripts via e-mail. 

All manuscripts will be assigned a unique manuscript ID number. This ID number will be emailed to the corresponding author as soon as the journal’s administrator approves the manuscript for the review process.

To monitor the progress of your manuscript, please visit the online submission system and login to your account or alternatively email us at This email address is being protected from spambots. You need JavaScript enabled to view it. . Be sure to include the manuscript ID number and send a copy of the e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.


Last Update: March 20, 2019: CABI (CAB abstracts and Global Health) began to index the journal.

Currently the journal is introduced by or Indexed/Listed/appeared in the following services, as well as numerous online libraries of universities and academic institutes:



HINARI (World Health Organization: WHO)

ERIH PLUS: by Norwegian Social Science Data Services (NSD)

CABI (CAB abstracts and Global Health)

Directory of Open Access Journals (DOAJ)

Index Copernicus Journals Master List

Google Scholar

Genamics Journal Seek

Malaysia Citation Center (MCC)

Iran Medex Directory of Biomedical Journals

Open-J Gate

J Gate

Ind Medica

Geneva Foundation for Medical Education and Research (GFMER)

Directory of Research Journals Indexing (DRJI)

This journal is introduced by numerous university libraries including:

University of Chicago

Arkansas University

Johns Hopkins Libraries

University of Miami

University of Zurich

Oregon Health & Science University

Utrecht University Library

John Brown University online library

University Library of Regensburg (Electronic Journals Library)

Universidad Veracruzana

Library catalog of the University of Groningen

University library of Saskatchewan

and more...



For Librarians:

Please contact us to add your library into this column


Current Issue

In the first issue of the journal Electronic Physician for 2019, we have several papers including three Randomized Controlled Trials, an in-vitro experimental study, a systematic review and meta-analysis, two instrument development studies, two case reports, and several original articles from Saudi Arabia, Iran, and Jordan. Read more...


The 6th World Conference on Research Integrity (WCRI) is to be held on June 2-5, 2019 in Hong Kong.

The WCRI is the largest and most significant international conference on research integrity. Since the first conference in Lisbon in 2007, it has given researchers, teachers, funding agencies, government officials, journal editors, senior administrators, and research students opportunities to share experiences and to discuss and promote integrity in research. Read more:


TDR Clinical Research and Development Fellowships

Call for applications

Deadline for submission: 7 March 2019, 16:00 (GMT)

TDR provides fellowships for early- to mid-career researchers and clinical trial staff (e.g. clinicians, pharmacists, medical statisticians, data managers, other health researchers) in low- and middle-income countries (LMICs) to learn how to conduct clinical trials. Read more:

Meta-Analysis Workshops in New York, USA, and London, UK, in April and May 2019

Don't miss this exceptional opportunity to learn how to perform and report a Meta-analysis correctly. Two Meta-analysis workshops are organized in April and May 2019 by Dr. Michael Borenstein in New York, USA (April 08-10, 2019) and London, UK (May 27-29).

About the Instructor

Dr. Michael Borenstein, one of the authors of Introduction to Meta-Analysis, is widely recognized for his ability to make statistical concepts accessible to researchers as well as to statisticians. He has lectured widely on meta-analysis, including at the NIH, CDC, and FDA. Read more:


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