About Electronic physician

Geographical distribution of contributors and types of articles published in Electronic Physician

 

This report describes the international nature of the journal Electronic Physician (ISSN: 2008-5842). The journal established in 2008 and began to publish medical and health science research in 2009. The authors who submitted articles that were published in the first year (2009, Volume 1) were Indian scholars and two authors from Iran. 

 

Consistent with the goal of publishing more international articles, the journal was introduced to academia in a step-by-step process that involved slow, but steady, progress. The number of articles published in the journal increased, and the geographical distribution of the authors, reviewers, editors, and other contributors expanded. In 2009, we published mostly editorials and original articles, but, in recent years, we have published the most common types of contributions, including original articles, systematic reviews, meta analyses, case reports, editorials, research letters and letters to the editor (LTE), traditional reviews, mini-review articles, conference abstracts, hypotheses and ideas, news reports, interviews, short communications, and brief reports.

 

The list below shows each country's share of authors, reviewers, and editors from October 2009 to August 2015. Also, the map (Figure 1) shows that we did attract contributions from all of the inhabited continents of the world. Data were derived from our archives of full-text papers and conference abstracts published in the journal, as well as from the lists of all reviewers, technical editors, language editors, and conference editorial teams who contributed to the work we published from October 2009 to August 2015.

 

The largest numbers of contributors were from Iran, Malaysia, and India, but the geographical origins of the contributors are shown on the map below, and the home countries are listed in alphabetical order, as follows:

Algeria, Australia, Bangladesh, Belgium, China, Egypt, England, Georgia, Germany, Iran, India, Italy, Malaysia, Nepal, Nigeria, Oman, Pakistan, Saudi Arabia, Singapore, South Africa, Thailand, United Arab Emirates, and United States of America

 

Figure 1. Map showing the geographical distribution of the contributors to the Electronic Physician journal 

 

OPEN ACCESS POLICY AND REDISTRIBUTION

Electronic physician is an open access journal, which means that all articles are available on the internet to all users immediately upon publication. Our articles our published under the terms of the Creative Commons Attribution-NonCommercial-NoDerivs License, which permits use and distribution in any medium, provided the original work is properly cited, the use is non-commercial and no modifications or adaptations are made.

 

AUTHOR GUIDELINE

1. Types and scope of articles:

Electronic Physician is a peer-reviewed journal that publishes original articles, reviews (traditional reviews and systematic reviews), meta analyses, case reports and other common types of articles related to all areas of basic and clinical medical sciences and all disciplines of health sciences. Editorials, letters to the editor, opinions, and other short articles also are welcomed. Topics of interest include all subjects that relate to the practice of medicine and the betterment of public health worldwide.

2. Template:

Please click here to download the template of the manuscript. Authors should use the template to prepare their manuscript, especially the font, the size of the font, list of authors, references, acknowledgment section, and other instructions in the template file.

3. Research ethics and publication ethics:

Electronic Physician is a member of, and subscribes to the principles of, the Committee on Publication Ethics (COPE). Electronic Physician has zero tolerance for academic misconduct, including "Duplicate Publication," "Salami Publication," and "Plagiarism." All manuscripts are investigated thoroughly regarding any potential unethical conduct. Beginning in January 2015, all submissions will be checked for plagiarism using iThenticate.

4. Manuscript preparation: 

4.1. The "Uniform Requirements for Manuscripts (URM) Submitted to Biomedical Journals" is incorporated into our review and publication process. Please visit http://www.icmje.org for more details. You are encouraged to prepare the reference section of the manuscript using the standard introduced by URM.

4.2. Format of original articles:

Manuscripts must consist of the Title, Abstract (250 words or less for original articles, 200 words or less for reviews, and 150 words or less for case reports), three to five Keywords and the body of manuscript without any information regarding the names of the authors. Abstracts are not required for Letters to the Editor or Editorials. Please click here to download the template of our manuscripts and their recommended structure, and prepare your manuscript using the guidelines in the template file.

Systematic reviews and meta analyses should follow their prescribed formats. Please see one of our recently published systematic reviews at: http://www.ephysician.ir/2014/771-778.pdf  , and a well written case report article at: http://www.ephysician.ir/2014/863-867.pdf . We suggest that authors prepare their systematic reviews and case report articles using the organization and sections specified in these references.

4.3. Key points in preparing a structured abstract for original articles:

Writing a great abstract for an academic paper is very important. Please download our educational article entitled “Writing an eye-catching and evocative abstract for a research article: A comprehensive and practical approach” from http://www.ephysician.ir/2012/520-524.pdf  and follow its guidance in writing your abstract.

4.4. References:

References should be written in compliance with the ‘Citing Medicine, 2nd edition: The NLM Style Guide for Authors, Editors, and Publishers’ published by National Library of Medicine, National Institutes of Health (Aailable from: http://www.ncbi.nlm.nih.gov/books/NBK7256 ). Some authors do not use correct abbreviations for journals. Please use the abbreviations of the titles of journals in the reference section. For more information, visit the ISSN website at http://www.issn.org/2-22661-LTWA-online.php and the National Library of Medicine at http://www.ncbi.nlm.nih.gov/books/NBK7256/ (Look at the appendix section of that page for abbreviation of journals) for further details. The correct abbreviations for journals also can be found at the journals’ websites. Please add Pubmed PMID (or Pubmed central PMCID) of articles (if the references appear in Pubmed), and add the digital object identifier (DOI) or the URL (in the DOI system) if the reference has a DOI. Visit the following link to search the PMIDs and DOIs of articles: http://www.crossref.org/SimpleTextQuery (This link provides doi for those journal articles that use CrossRef doi service, therefore there are many articles with DOI, but not available on Crossref).

5. Review process:

All manuscripts must undergo review. The expected time between submission of the manuscript and receiving the first round of review results varies depending on the availability of reviewers and other issues, but, in general, authors can expect to have the initial result within a month.

6. Language of Journal Articles:

6.1. English editing:

The manuscripts submitted to Electronic Physician should be written in English. Our native English editors will perform advanced English editing on accepted manuscripts free of charge. Please click here to read more about Free English editing.

7. Conflict of Interest (COI):

All submissions must be accompanied by a completed Conflict of Interest (COI) form. 

The COI form is available at: http://www.ephysician.ir/tasavir/ConflictOfInterestForm.pdf  

8. Publication fee:

If the paper is accepted for publication, you will be asked to pay an Article Publication Fee of USD 520 (for articles up to 5 authors) to cover the expense of publication. The journal pay a considerable fee to technical editors, DOI registration, Cross-ref service, Online Submission System, PubMed Central XML conversions, iThenticate Plagiarism detection, Native English Editing, and other editorial fees. If the authors choose the fast track option (fast review+publication), they are required to pay additional $150. The journal have also recruited a group of the highest ranked and most expensive English editors to make sure all articles are not only free of grammatical errors, but also our editors re-write most of the sentences and provides constructive comments to the authors. Our authors can consider our English editors' comments and corrections as the highest quality of scientific writing educational class. The journal will pay the English editors and do not charge the authors for this great servicePlease click here to read more about Free English editing. Regarding the iThenticate plagiarism detection service, our authors do not need to check their articles on the iThenticate website themselves; our journal will check all of the accepted article for plagiarism using the iThenticaste service, for free

9. Expected time required for the peer-review process:

Authors can expect to receive the first round of reviewers' comments and the initial result of their submissions within 3-6 months for routine submissions, and within 3-10 weeks for fast Track submissions (depending on the availability of expert reviewers).

 

Authors will be notified by e-mail that their manuscripts have been received, and they also will receive information concerning editorial decisions by e-mail. During the review process, authors can check the status of their manuscripts via e-mail. 

All manuscripts will be assigned a unique manuscript ID number. This ID number will be emailed to the corresponding author as soon as the journal’s administrator approves the manuscript for the review process.

To monitor the progress of your manuscript, please visit the online submission system and login to your account or alternatively email us at This email address is being protected from spambots. You need JavaScript enabled to view it. . Be sure to include the manuscript ID number and send a copy of the e-mail to This email address is being protected from spambots. You need JavaScript enabled to view it.

For quick messaging us in any urgent case, the authors can contact the Mehr Publishing by SMS or TELEGRAM to +13476889491 or WHATSAPP to +37493304729.

 

For all of the information and guidance concerning the preparation of manuscripts, Review Process, and Publication Fee, please click here to visit "Guide to Authors".

Since Some authors prefer to submit manuscripts by email and some are not familiar with the online submission system, we may accept submissions by email or By Online Submission System. In the first case, our technical personnel will enter the details and files associated with the manuscript into the online submission system for the authors. 

Important news ( October 14, 2016) for Online Submission:

Since some authors are not fully familiar with online submission system, we are preparing step-by-step guideline book for authors and reviewers to use the online submission system without any mistake; and at the same time,  we are changing configuration setting of our Online Submission System to make sure working with it would be easy and more efficient. So, until the next update the authors are required to submit the manuscripts only by email. However, our online submission system is available at the following link (Please submit by email at this moment not by online submission system):

http://my.ejmanager.com/ep

Manuscripts should be submitted via Online Submission System (Preferably submit by email at this moment not by online submission system) or by email.

Please send the manuscript and required files to the editor In-chief at: This email address is being protected from spambots. You need JavaScript enabled to view it.  and c.c it to This email address is being protected from spambots. You need JavaScript enabled to view it.

When an author submits a manuscript, the following three files must be attached: 

1. Cover letter:

Please click here to download a sample cover letter. In the cover letter, you must state that the manuscript, in whole or in part, has not been published by and will not be submitted for publication in any other journal. However, according to the World Association of Medical Editors (WAME), medical journals may consider publishing the English translations of articles that have been published in other languages. If your manuscript has been published elsewhere in another language, please indicate this in the cover letter.

The author must provide complete contact information, i.e., postal/mail address, e-mail address, and telephone number. Also, the first and last names, e-mail addresses, and institutional affiliations of all co-authors must be provided. Please include the first and last names of all authors in the cover letter.

2. Manuscript (Without any information about authors):

The manuscript must include the title of the paper, an Abstract (250 words or less for original articles, 200 words or less for reviews, and 150 words or less for case reports), three to five Keywords, and the body of the manuscript without any information regarding the names of the authors. Abstracts are not required for Letters to the Editor or Editorials. Please click here to download the template of our manuscripts and their recommended structure and prepare your manuscript accordingly. 

Please include all of the tables in the manuscript file. Graph files must be attached to the email separately. The acceptable file formats are ".doc" for texts and ".tiff,” “.jpg,” and “.jpeg” for graphs, plates, artwork, and photos. Authors are responsible for obtaining permission to publish any figures or illustrations that are protected by copyright, including figures published elsewhere and pictures taken by professional photographers. We will not publish images downloaded from the Internet without permission.

3. Conflict of Interest (COI):

All submissions must be accompanied by a completed Conflict of Interest (COI) form. 

The COI form is available at: http://www.ephysician.ir/tasavir/ConflictOfInterestForm.pdf  

Please send the manuscript and required files to the editor In-chief at: This email address is being protected from spambots. You need JavaScript enabled to view it.  and c.c it to This email address is being protected from spambots. You need JavaScript enabled to view it.

Expected time required for the peer-review process:

Authors can expect to receive the first round of reviewers' comments and the initial result of their submissions within 3-6 months for routine submissions, and within 3-10 weeks for fast Track submissions (depending on the availability of expert reviewers).

 

 

We recommend our authors to read the following carefully before submitting the manuscripts:

1. Manuscripts are accepted on condition that they have not been previously published or submitted for publication, and are not going to be sent to other journals. This restriction does not apply to works published in a form of abstracts or summaries. The "Uniform Requirements for Manuscripts (URM) Submitted to Biomedical Journals" is incorporated into our review and publication process.

2. After Admin processing, the corresponding author will receive a Manuscript ID Number. All of the manuscripts are subject to be under Review process. Authors can expect to receive the first round of reviewers' comments and the initial result of their submissions within 3-6 months for routine submissions, and within 3-10 weeks for fast Track submissions (depending on the availability of expert reviewers).

3. Final decision on an article will be made by Editorial Boards after consideration of reviewers' evaluation. Possible decisions on a manuscript are: accept as is, minor revision, major revision, or reject; however, no one of the manuscripts have been accepted "as is" during our eight years of publishing.

4. Constructive reviewers' comments: All of the accepted manuscripts receive constructive reviewers' comments from our editorial office. Being constructive is one of the main features of peer-review process in Electronic physician. Our authors can consider the constructive reviewers comments as an educational class to improve the quality of the manuscript and they acquire new skills and knowledge that can use it to perform their future research in higher standards and quality of the methods and validity of the findings.

6. This journal is a member of Committee on Publication Ethics (COPE) and follows their flowcharts and guidelines for ethical publication of the medical research. The journal is also a member of World Association of Medical Editors (WAME).

 

Editorial workflow and review system in Electronic Physician Journal

Step 1. Manuscript submission

This means that the author of the paper submits the article to the journal. If the authors are not familiar with the process of submitting manuscripts for publication or communicating with a journal’s editors, they may ask an expert to submit the manuscript in their behalf. This expert’s name should not be added to the list of authors unless he/she also meets the criteria for authorship. Please refer to the criteria of authorship provided by the International Committee of Medical Journal Editors (ICMJE) on this link: http://www.icmje.org 

Authors are required to submit three files, i.e., a cover letter, the manuscript, and a completed conflict of interest (COI) form. Please visit the section “Instruction for authors/ authors’ guidelines”, on our website for further information and to download the COI form and a sample cover letter.

An automated manuscript submission and review system is available on the website. Any authors who are not familiar with online manuscript submissions may submit their manuscripts by email, and we will add the manuscripts to the automated system. for more information about manuscript submission please click here.

 

Step 2. Acknowledgments of submission

By online submission system, the authors are notified of their submission automatically upon successful submission. By email submission, the author(s) will receive an email from the editorial office referring to the manuscript number and acknowledging receipt of the manuscript within 1-3 days.

If the acknowledgement email from the editorial office has not been received within one week, authors should contact us with Whatsapp or Telegram applications at our Google Number: +13476889491, or simply send a SMS to +13476889491 mentioning their email address, their names, and the title of manuscript.

Please do not use these numbers to call the editorial office because they are set to receive only SMS, Whatsapp, and Telegram messages. 

 

Step 3: Review sessions

In this step, the editor will send the manuscript to the reviewers.

In our experience, most of the delays in peer review arise from inadequate communication between the associate editors of academic journals and the reviewers. Sometimes the invited reviewers forget to check their email or may not have time to open emails identified as “Invitation for manuscript review.” Sometimes, they do not inform the journal’s editors concerning whether or not they plan to review the manuscript. Sometimes, they agree to review a manuscript and forget to do so or do not provide their review comments in a reasonable amount of time. Therefore, beginning in December 2014, Electronic Physician Journal planned a new standard operating procedure (SOP) for its peer-review system.

In the new system, if a reviewer does not respond within 2-3 days to the invitation to provide a review, someone from editorial office will call them by phone to ask if they received the invitation and whether they plan to provide a review or not. 

We ask all reviewers to perform their reviews as soon as possible, preferably within two weeks. However, we understand that, sometimes, reviewers will require additional time. In any case, members of our editorial office will contact the reviewers weekly to ensure that the reviews are received in the shortest possible time.

 

Authors can expect to receive the first round of reviewers' comments and the initial result of their submissions within 3-6 months for routine submissions, and within 3-10 weeks for fast Track submissions (depending on the availability of expert reviewers).

At Electronic Physician Journal, we do more than inform authors that their manuscripts have been accepted or rejected or simply ask the authors some questions about the manuscripts. While we do all of the routine reviews that other peer-reviewed journals do, we also have a higher level review system that provides authors some educational hints on the reviewers’ comments. Authors can use the reviewers’ comments and suggestions as well as the educational hints that we will provide to improve the quality of their manuscripts.

In this way, authors who wish to publish their manuscripts in Electronic Physician Journal will have access to useful guidance on research methodology, applied statistics, scientific writing, and research ethics, allowing them to organize their manuscripts in keeping with the highest standards. The review sessions will be more constructive and add value to each author’s manuscript, the review sessions also might generate some additional ideas that our authors may wish to consider in their future research. 

 

On that basis, we wish to introduce our new motto, ‘Excellence in Constructive Peer Review.’ We believe that our constructive review system is second to that of no other journal in the academic world.

 

Step 4: Initial result of submission

After the first round of review, the manuscript may be rejected or accepted with minor or major revisions. It is possible that we also could accept a manuscript without revision, but this has never happened in the last seven years. Thus, manuscripts that are initially accepted must be revised by the author(s) based on the reviewers’ comments and suggestions.

 

Step 5. Payment of publication fee

In this step, the author(s) whose manuscripts are accepted for publication must pay the publication fee to the journal for open access publishing of the article.

Authors are requested to pay $520 (for articles up to 5 authors) as a publication charge, which is considered to be a reasonable fee for a journal with our standards and expenses. If the authors choose the fast track option (fast review+publication), they are required to pay additional $150.

 

From January 2015, the journal does not ask authors to send their manuscripts to English editing companies for native English editing, because we already have a group of top-quality American English editors working for our journal. The journal will not charge the authors for this service, and we perform the highest quality of copy editing on accepted manuscripts to ensure the quality of the work we publish. 

 

Step 6. Screening the manuscript against plagiarism

In this step, iThenticate is used to check the manuscript for similarity index and probable plagiarism. The author will receive the report of iThenticate and the similarity index, and, if required, the author must paraphrase some sentences and paragraphs in the manuscript to make it plagiarism free. The journal may conduct plagiarism screening during any step in the review process.

 

Step 7. English editing

In this step, the revised manuscript will be sent for English editing. Electronic Physician Journal will perform advanced English editing on all accepted articles at no cost to the authors.

Electronic Physician Journal will perform advanced English editing on all accepted articles at no cost to the authors. We believe that our English editors are among the best English editors in the academic world. Our English editors (native English editors from the United States) proofread and grammar check the manuscripts and perform the highest quality of advanced copy editing and re-writing of sentences and paragraphs to ensure that their meaning is clear and professional in tone. Since the quality of the work we publish is very important, our English editors are chosen from the most expensive and the best editors, but we do not charge our authors for this service.

Since our English editors provide numerous comments to the authors, we consider the editing step as the final reviewers' comments before preparing the pre-publication version of the manuscripts. However, our authors will find our English editors' comments, suggestions, and corrections to be very valuable guidance for appropriate scientific writing for academic journals. Thus, our authors can use the skills they learn during this step to their own advantage in writing future manuscripts. 

 

Please click here to download a sample (PDF format) of the free English editing in Electronic Physician Journal.

 

Step 8. Galley proof

After revising the manuscript based on the reviewers’ comments and the English editor’s input, the final pre-publication version of the manuscript will be prepared and sent to the author(s) for final checking and approval. 

 

Step 9. Publication of paper

After receiving the final approval from the author(s), a digital object identifier (DOI) will be assigned to the article, and it will be sent for final layout design and publication.

 

The following picture shows the Review Flowchart of the manuscripts in our journal.